Privacy Policy for KungMedics.co.uk

Last Updated: [26.04.2025]

1. Introduction

Welcome to KungMedics.co.uk ("we," "our," or "us"). We are committed to protecting your personal data and complying with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

This Privacy Policy explains how we collect, use, store, and protect your personal information when you use our Moodle-based learning platform. By registering an account or enrolling in a course, you agree to the terms outlined in this policy.

2. Data Controller

The data controller responsible for your personal data is:
KungMedics
Email: admin@kungmedics.co.uk

3. Information We Collect

We may collect and process the following personal data when you use our website:

a) Account Registration & Course Enrollment

  • Full name

  • Email address

  • Date of birth

  • Contact details (phone number, address)

  • Payment details (if applicable)

  • Username and password

b) Course Participation & Activity

  • Course progress and completion data

  • Quiz/exam results

  • Forum posts and interactions

  • Certificates earned

c) Technical & Usage Data

  • IP address

  • Browser type and version

  • Device information

  • Cookies and tracking data (see Section 8)

4. How We Use Your Data

We process your personal data for the following purposes:

Purpose Legal Basis
Account creation & course access Contractual necessity
Processing payments (if applicable) Contractual & legal obligation
Sending course updates & notifications Legitimate interest
Improving our platform & user experience Legitimate interest
Compliance with legal obligations Legal requirement
Marketing (with consent) Consent

5. Data Sharing & Third-Party Integrations

We may share your data with trusted third-party services to ensure platform functionality, security, and a seamless learning experience.

a) Third-Party Service Providers

We use the following third-party integrations:

Service Purpose Data Shared Privacy Policy
Payment Processors (e.g., Stripe, PayPal) Handling course payments Name, email, payment details Stripe Privacy / PayPal Privacy
Email Service Providers (e.g., Mailchimp, SendGrid) Sending course updates & notifications Name, email, course progress Mailchimp GDPR
Cloud Hosting & Storage (e.g., AWS, Google Cloud) Data storage & security All account & course data AWS GDPR
Analytics Tools (e.g., Google Analytics) Improving user experience IP, device info, usage data Google Analytics GDPR
Learning Tools Interoperability (LTI) Integrations (if applicable) External course tools User ID, course progress Varies by provider

b) Data Processing Agreements (DPAs)

Where required under UK GDPR, we have Data Processing Agreements (DPAs) with third-party providers to ensure they handle your data securely and only for specified purposes.

c) International Data Transfers

Some third-party providers may process data outside the UK. Where applicable, we ensure safeguards such as:

  • UK GDPR Adequacy Decisions (for EU/US transfers)

  • Standard Contractual Clauses (SCCs)

  • Binding Corporate Rules (BCRs)

6. Data Retention

We retain your personal data only as long as necessary:

  • Account data: Until you request deletion (or 5 years of inactivity)

  • Course records: As required for certification or legal compliance

  • Payment records: 7 years (for tax purposes)

7. Your Rights Under UK GDPR

You have the right to:
✅ Access your personal data
✅ Correct inaccurate data
✅ Delete your data (where applicable)
✅ Restrict or object to processing
✅ Data portability (request a copy of your data)
✅ Withdraw consent (for marketing)

To exercise these rights, contact: admin@kungmedics.co.uk

8. Cookies & Tracking

We use cookies to:

  • Ensure website functionality

  • Track user preferences

  • Analyze site performance

You can manage cookies via your browser settings.

9. Data Security

We implement:

  • Encryption (SSL/TLS)

  • Secure password policies

  • Regular security audits

  • GDPR-compliant third-party vendors

10. Changes to This Policy

We may update this policy. The latest version will always be on our website.

11. Contact Us

For privacy-related questions or requests, email:
📧 admin@kungmedics.co.uk